---
title: "Exporting Form Data Manually"
url: "https://help.formsfly.com/en/article/exporting-form-data-manually"
language: "en"
last_updated: "2026-08-12T14:27:27.137Z"
---

# Exporting Form Data Manually

While you can automate data delivery via Form Connectors, you can also manually export records directly from the platform.

* * *

## In this article

-   [Exporting a Single Entry](https://help.formsfly.com/en/article/exporting-form-data-manually#exporting-a-single-entry)
    -   [How to Export](https://help.formsfly.com/en/article/exporting-form-data-manually#how-to-export)
    -   [Configuration Options](https://help.formsfly.com/en/article/exporting-form-data-manually#configuration-options)
-   [Exporting Multiple Entries (Bulk)](https://help.formsfly.com/en/article/exporting-form-data-manually#exporting-multiple-entries-(bulk))
    -   [How to Export](https://help.formsfly.com/en/article/exporting-form-data-manually#how-to-export2)
    -   [Available Formats](https://help.formsfly.com/en/article/exporting-form-data-manually#available-formats)
    -   [Privacy & Formatting](https://help.formsfly.com/en/article/exporting-form-data-manually#privacy-&-formatting)
    -   [File Naming Convention for Bulk Exports](https://help.formsfly.com/en/article/exporting-form-data-manually#file-naming-convention-for-bulk-exports)

* * *

There are two ways to do this, depending on your needs: **Single Entry Export** (for detailed, templated PDFs/Docs) and **Bulk Export** (for raw data or mass document generation).Exporting a Single Entry

## Exporting a Single Entry

Use the **Feed View** when you need to export a specific record using a custom layout or a Generic PDF.

### How to Export

1.  Navigate to **Data Entries > Feed View**.
2.  Locate the specific record (use filters if necessary).
3.  Click **Export Data** to open the options drawer.

![](https://cdn-assets.productfruits.com/8261b4c1-3e01-455c-9a14-0b834ed93d27)

### Configuration Options

| **Option** | **Description** |
| --- | --- |
| **Export As** | Choose between the **Generic PDF** or a custom **Word/Excel template**. |
| **Export as PDF** | If using a Word/Excel template, toggle this to convert the final output to PDF. |
| **Clickable Images** | Makes images in the file clickable links. *Note: Links will show the platform’s domain.* |
| **High-Resolution** | Increases resolution from 96ppi to 150ppi. Best for printing, but results in larger files. |
| **Anonymize Data** | Masks fields marked as “Personal Data” in the Form Designer for privacy. |
| **Disable Timestamp/Code** | Prevents the system from adding 'yyyyMMdd' or random strings to your filename. |
| **Show Errors** | **Diagnostic Tool:** Highlights formula syntax errors within your template. |

![](https://help.appenate.com/wp-content/uploads/2025/04/EpMy3cgoSn7GX0eGUl7AU3qnnjLpCkw9ag.png)

Once you click **Export**, wait for the notification pop-up to download your file. If you miss it, you can always find your file under the **Notifications** tab in the side menu.

* * *

## Exporting Multiple Entries (Bulk)

Use the **Table View** to export large datasets for analysis or to generate documents for multiple entries at once.

### How to Export2

1.  Navigate to **Data Entries > Table View**.
2.  Select your **Form** and **Form Version** from the dropdowns.
3.  Check the boxes for the individual records you need, or select all.
4.  Click the **Manage Data** button.

### ![](https://cdn-assets.productfruits.com/4b639f58-8281-4805-ac2e-6773ce34b3b6)

### Available Formats

-   **CSV / CSV + Media:** Best for data analysis in Excel or Google Sheets. The “Media” option includes a ZIP of all uploaded photos/files.
-   **Bulk PDF:** Generates a PDF for every selected record using the Generic or custom template.
-   **Bulk MS Word / Excel:** Only available if a template is already attached to the Form.
-   **Trash:** Moves all selected records to the account Trash.

### Privacy & Formatting

-   **Anonymize Data:** Redacts “Personal Data” fields across all selected records.
-   **Clickable Images:** Enables web browsers to view images embedded in bulk files.

![](https://help.appenate.com/wp-content/uploads/2025/04/FkAmm56AvJsvdqE0AIl9-6KN6wcO9vn0EA.png)

## File Naming Convention for Bulk Exports

When performing a **Bulk CSV + Media** export, media files are automatically renamed to ensure they map correctly to your data. Each filename is prefixed with the **EntryRowID**, which corresponds to the value in the first column of your generated CSV.

**Filename Format:** {EntryRowID} - {EntryId}{Filename}.{ext}

| ![](https://cdn-assets.productfruits.com/7a873dd8-89a1-4327-b362-2db411bb9d2a) | Using the EntryRowID as a prefix allows you to easily cross-reference and sort your media files alongside your spreadsheet data. |
| --- | --- |

For information about automated export methods (i.e., e-mail or numerous other options), visit the **Form Connectors** section.